Academic submissions (CoCIS)http://hdl.handle.net/20.500.12281/40832024-03-29T03:09:16Z2024-03-29T03:09:16ZAssessing preservation of records at the Jinja district local governmentNeumbe, Raziahhttp://hdl.handle.net/20.500.12281/82362020-01-08T11:24:22Z2019-07-01T00:00:00ZAssessing preservation of records at the Jinja district local government
Neumbe, Raziah
The study was undertaken to assess the preservation of records at the Jinja District Local Government Registry. The study was based on the following objectives to identify the types of records preserved at Jinja District Local Government ,find out how preservation of records is done at Jinja District Local Government, to identify the challenges faced in records preservation at Jinja District Local Government, make suggestions so as to improve preservation records at Jinja District Local Government.
The study further used different methodologies to collect data, interpreted it and presented it for more understanding the researcher used the qualitative approach and then adopted the case study. Data was collected using the interview guide, observation guide and a sample of ten staff members was used to collect information on the preservation of records and the study majorly focused on the primary sources like the interview guide to come up with conclusions.
The findings of the study identified that the JDLGR preserves the following records; personnel records, reports, administrative records, policies and financial records. The study revealed that the preservation of records of records is done by storing the records in file cabinets and acid free boxes, prevention of sunlight from affecting the records is done by use of curtains so that the records serve for as long as they are needed and in case of fire out breaks they have fire extinguishers.
The study identified various challenges facing preservation of records at JDLGR which included lack of storage equipments, limited storage space, lack of a disaster preparedness plan, limited staff. Such challenges make it had to preserve records for as long they are needed. Therefore the study recommended the following; coming up with a disaster preparedness plan, provision of adequate quality funds, employing more registry staff members, increasing the storage space so as to overcome the challenges facing preservation of records at the JDLGR
A research dissertation submitted in partial fulfillment of the requirements for the award of bachelor’s degree of records and archives management of Makerere University
2019-07-01T00:00:00ZAssessing records storage and security at Entebbe Police StationNanyonjo, Purikeriahttp://hdl.handle.net/20.500.12281/59272019-06-11T09:02:56Z2018-08-01T00:00:00ZAssessing records storage and security at Entebbe Police Station
Nanyonjo, Purikeria
Astudy was carried on assessingrecords storage and security at Entebbe Police Station with the study objectives which were to establish the current status of records storage and security,to find outhow storage and security of records aremanaged, to identify challenges of Records storage and security and to make suggestionsfor the best practices in records storage and securityat Entebbe Police Station. The studypurposively sampled sevenrecords staff(onerecords manager, two assistantrecords managers, one storesmanager, system administrator, recordssecretaryand the archivist. Datawas collected using theinterview, observationand documentanalysis.Thestudy revealed that Entebbe Police station usedmajorally the manual records management system where most of the records were passed on hand to hand and keptin hardcopy paper files wooden shelves, cabinets, boxes, sortersand drawers. ThePolice station also hadsome few electronic records which were generated at the station which included reports, charge sheets,nominal roll and police pay roll.It was furtherrevealed that the Police Station alsohad many challenges in records storageand security which included inadequate storage space, inadequatetrained staff, inadequate storage equipment, biologicalagents, missing records, dust,computer viruses,use of insecure locks, lackof records management policy, lack of security technology,improperdisposal of records and obsolete computers.However it was recommended that the Police Station should setup policies on records management, carryoutStafftraining ,haveaccesscontrols, useidentification systems, install security monitoring systems, digitize its records, develop a records management policy, designa disaster management plan, installsecurity softwares,back up its information andexpand the storage areas.It was concluded thatrecords storage and securityatEntebbe Police station was still very weak and therefore needed to be greatly funded and consideredas part of an integral records management function. Through that the Police station will bebetter offin records storage andin terms of records safety
A dissertation submitted in fulfillment of the requirements for the degree of bachelor of records and archives management of Makerere University
2018-08-01T00:00:00ZAssessing records storage and security at Entebbe police stationNanyonjo, Purikeria kizzahttp://hdl.handle.net/20.500.12281/60042019-06-11T08:58:42Z2018-08-01T00:00:00ZAssessing records storage and security at Entebbe police station
Nanyonjo, Purikeria kizza
A study was carried on assessing records storage and security at Entebbe Police Station with the study objectives which were to establish the current status of records storage and security, to find out how storage and security of records are managed, to identify challenges of Records storage and security and to make suggestions for the best practices in records storage and security at Entebbe Police Station. The study purposively sampled seven records staff (one records manager, two assistant records managers, one stores manager, system administrator, records secretary and the archivist. Data was collected using the interview, observation and document analysis.
The study revealed that Entebbe Police station used majorly the manual records management system where most of the records were passed on hand to hand and kept in hardcopy paper files wooden shelves, cabinets, boxes, sorters and drawers. The Police station also had some few electronic records which were generated at the station which included reports, charge sheets, nominal roll and police pay roll.
It was further revealed that the Police Station also had many challenges in records storage and security which included inadequate storage space, inadequate trained staff, inadequate storage equipment, biological agents, missing records, dust, computer viruses, use of insecure locks, lack of records management policy, lack of security technology, improper disposal of records and obsolete computers.
However it was recommended that the Police Station should set up policies on records management, carry out Staff training ,have access controls, use identification systems, install security monitoring systems, digitize its records, develop a records management policy, design a disaster management plan, install security software ,back up its information and expand the storage areas.
It was concluded that records storage and security at Entebbe Police station was still very weak and therefore needed to be greatly funded and considered as part of an integral records management function. Through that the Police station will be better off in records storage and in terms of records safety.
A Dissertation Submitted in Fulfillment of the Requirements for the Degree of Bachelor of Records and Archives Management of Makerere University
2018-08-01T00:00:00ZAssessment of classification and storage of records systems : A case of Parliament of the Republic of Uganda (PRU) registryArinaitwe, Brianhttp://hdl.handle.net/20.500.12281/71632019-11-14T09:38:31Z2019-07-01T00:00:00ZAssessment of classification and storage of records systems : A case of Parliament of the Republic of Uganda (PRU) registry
Arinaitwe, Brian
The research looked at the classification and storage of records in the records registry, Parliament of the Republic of Uganda. The study aimed at examining the record classification used at the ministry, the most effective classification type used, the types of filling systems are in place, how effective are the filling systems used, then the challenges faced by records staff in classifications and filling and finally the classification and filling systems are suitable for the parliament. The researcher used a cross sectional survey design with majorly qualitative methods. Data was collected through interview guides. Data was analyzed and presented qualitative analysis techniques of paraphrasing and narrative description; among the findings those are effective implementation of records, classification and storage in the records registry enhances arranged and organized department so that it brings proper records file classification practice positively. The study found that an assessment of classification and filling system of records in Parliament of the Republic of Uganda which included; the current status of classification and filling of records in Parliament of the Republic of Uganda, these were alphabetical, numeric, alpha-numerical and subject filing records. How these classifications and filling of records were managed in Parliament of the Republic of Uganda and it was found that they were manually managed. There were the challenges encountered in classification and storage of records in the Parliament of the Republic of Uganda which included; records go missing, piling big volumes of records, lost files and documents, storage space, unauthorized access, poor management, legibility and lack of centralization. The study concluded that records classifications and storage at the ministry were in a poor state, which lead to the poor. On the classification/filing at the study concluded; alphabetical, numeric, alpha-numerical and subject filing, they were managed manually. Work was still done manually in some offices since there is lack of appropriate and up to date equipment’s. This slowed down the records storage and retrieval. The researcher also recommends the employees must embrace new changes introduced to so that their work to be made very easy and enjoyable. When this is done it will attract more records users which will boost the reading behavior of the available records.
A dissertation submitted to the East African School of Library and Information Science in partial fulfillment for the award of the Degree in Records and Achieves Management of Makerere University.
2019-07-01T00:00:00Z