Developing a classification scheme at parliamentary commission

Abstract

Records classification today is an important aspect of information management in organizations. Records require proper management to support core functions of the organization, provide evidence of business transactions, ensure continuity of business activities, and pass on information to the future generations. The objectives of the study were to find out the types of record maintained by Parliamentary Commission , to analyze the existing classification methods for records in Parliamentary Commission, to further find out the challenges affecting records classification system at Parliamentary Commission and lastly to suggest solutions to the challenges records classification at Parliamentary Commission. The study was carried out at Parliamentary Commission (PC) in Kampala with sample of 7 people who included principal, Records officers, Records staff who included Records managers, Record Assistants, and some administrative staff. The study used quantitative and qualitative research approaches with case study research design that is the reason why interviews, observations and document analysis were used as data collection tools. The different types of records managed at Parliamentary Commission include: financial records, administrative records, legal, personal records, subject records, and other records. Some of the challenges in records classification system: misclassification, mishandling of record, lack of adequate funding, some strategies suggested include: training and increase of staff members. The major findings of the study were that the records that were. They are identified and categorized according to subject. The classification system mainly used was the indexing system.