Assessment of archives preservation and conservation at the Ministry of water and environment

Abstract

The aim of the study was to assess the archives preservation and conservation at the Ministry of Water and Environment Registry. The objectives of the study were to identify the kinds of archival collections and associated threats at Ministry of Water and Environment, assess the methods used in preserving and conserving archives at the Ministry of Water and Environment, find out the challenges faced in preserving and conserving archives at the Ministry of Water and Environment, suggest ways to improve preservation and conservation of archives at Ministry of Water and Environment. Qualitative research design was used and a sample size of four respondents was selected using purposive sampling technique. The researcher consulted the head of records department, the records manager and his assistant and the records clerks. It was qualitative in nature and Data was collected using the interview and observation method and was analyzed qualitatively The researcher found out the kinds of archival collections, threats to archival collections, methods of archives preservation and conservation, challenges of preserving and conserving archives and the possible solutions to the problems being faced during preserving and conserving of archives as stated by the respondents. The study concluded that, in order for archives to be effectively stored at MWE Registry, they must be managed by well-trained staff, storage system must be automated to create enough storage space and more lockable filing cabinets should be purchased to restrict access of records to unauthorized users.