Assessment of records management practices in the Uganda Electoral Commission central registry

Abstract

The research Project contains the background to the study, statement to the problem, the main objectives of the study, research questions and scope of the study, justification of the study and the definition of operational terms. The study was guided with three objectives and these are as follows identifying the types of records managed in the Electoral Commission (EC) central registry, the records management practices applied in the EC central registry, the challenges faced with records management at the EC central registry and to propose possible solutions the challenges faced during the practice of record management activities in the central registry of EC- Uganda. The methodology part of the study consisted of the research design where the researcher used Qualitative research design because it provided a basic structure for interpreting the variables of the study. It further comprised the population where out of the 10 study population, only 6 was used as the sample size basing on a simple random sampling technique which was used to select the respondents in the organization where the study was conducted because of the proximity of the researcher‘s views of time and funds constraints. The study concentrated on only primary source of data, data collections tools such as interview guides were used. The results indicated that; the Central Registry has some of the records stored in boxes and some tied together and piled up on the cabinets. It was recommended that the central registry adopts a records management policy, train its staff on simple records management standards, and adopts a records preservation plan. The research concluded that the Electoral Commission (EC) Central Registry has worked seriously on records management problems hence ensuring proper safety and security of records to the staff in-charge of records.