Online clearance system

Abstract

Currently final year students clear with the university units by use of manual forms that are obtained from photocopy machines in schools or downloaded from the Makerere University website and thereafter printed. This manual process is tiresome, timewasting, stressful, bureaucratic and leads to misplacement of forms that have been submitted for clearance. Our main objective was to develop a reliable, effective, efficient and transparent Online Clearance System to eliminate the challenges stated above. This system enables final year students monitor the progress / status of their clearance forms online as long as the technologies they are using can access the internet. A review and study of research works from external sources like articles, journals, internet that were related to the project was carried out to point out different views in relation to an Online Clearance System (OCS). For the success of this project, questionnaires, observation and interviews were the techniques used to gather the requirements for developing an Online Clearance System. The requirements were analyzed and the system designed using the context diagram, dataflow diagram, ERD, for process modeling and data modeling respectively. We gave a full description of the analysis and the design of an Online Clearance System under which there were functional and nonfunctional requirements of the system as well as the design parameters. We gave an overview of the implementation, testing and validation of an OCS using JAVASCRIPT.