Management of semi current records at National Forestry Authority

Abstract

The study covered background to the study, statement to the problem, the main objectives of the study, specific objectives of the study, research questions and scope of the study, justification of the study and the definition of operational terms. The study was guided with four objectives and these included identifying the different types of semi current records kept at the National Forestry Authority records office, finding out how semi current records are managed at NFA records office, identifying the challenges faced while managing semi current records at NFA records office, and to suggest solutions to improve on the practices of managing semi current records at NFA records office. The methodology part of the study covered the research design where the researcher used descriptive research design because it provided a framework for interpreting the variables of the study. It further comprised of the population where out of the 25 study population, only 10 was used as the sample size basing on a simple random sampling technique which was used to select the respondents in the organization where the study was conducted because of the proximity of the researcher„s views of time and funds constraints. The study concentrated on only primary source of data, data collections tools such as interview guides were used The results indicated that; the organization have never appraised or disposed its records ever since its establishment, records had already filled up the storage room which is now a hard to access the records area and some of the records are staffed in boxes and some piled on the top of the cupboards. It was recommended that the organization adopts a records management policy, train its staff on simple records management standards, adopts a records preservation plan, revive the records office and to appraise and dispose records systematically. The research concluded that the National Forestry Authority records office has worked seriously on records management problems though the safety and security of records is a challenge to personnel in-charge of the semi current records. Also at National Forestry Authority it was revealed that there were numerous instances where important documents and notes were not kept in secure conditions.