Designing a circulation control system for the Global Institute of Information Technology and Business Makerere (Gi-IT)

Abstract

The study was carried out at Global Institute of information Technology and Business Makerere. The aim of the study was to design a circulation control system for the Global institute library to prevent the delays and reduce time of operation every time a user borrows and returns information materials. The objectives of the study were; to examine the existing circulation control system for the global institute library, identify the activities carried out at the circulation desk for the Global institute library, identify the challenges faced in circulation control system in the Global institute library, and then design an automated circulation control system for the institutes library. Several data collection methods were used by the researcher to collect data which included; observation method, interview method, and questionnaires. The instruments used by the researcher to collect information included; questionnaire guides, interview guides and observation guides Findings revealed that Global Institute library has challenges in the provision of circulation services due to a number of problems like; time consumption, difficulty in keeping statistical records, escape with books without authorization and delay in returning the information materials. The researchers recommend that in order to improve circulation services in Global institute library, the library should endeavor to train their librarians on the management of the library circulation system, purchase more equipment for circulation activities such as computers, servers and scanners, the library budget should be enhanced, the security and physical infrastructure of the library should be improved. In general, the library should be automated to overcome the problems in place.