An appraisal system for managing semi - current records at Uganda Wildlife Authority

Abstract

The study of the project aimed at designing an appraisal system to manage semi-active records at Uganda Wildlife Authority in order to determine their value. Proper records management will promote efficient and effective organizational performance in ways such as regulatory compliance, minimizing litigation risks, making informed decisions, promoting accountability among others. The study was guided by five objectives and these included; identifying different Types of records generated by Uganda Wildlife Authority, examining the existing appraisal system at Uganda Wildlife Authority, identifying the challenges associated with records appraisal systems, identifying the requirements needed to design an ideal appraisal system for Uganda Wildlife Authority, designing an appraisal system for determining the value of records at Uganda Wildlife Authority. The study adopted a qualitative research design. The data was collected using interviews, observation and document reviews. Data was analysed using narratives and verbal quotations. The major findings indicated that; UWA doesn’t have a system used in appraisal of records however, the records are observed to have different values including; Administrative value, Fiscal Value, Legal Value, Historical value and Intrinsic Value. Further studies indicated that records at Uganda Wildlife Authority are kept both manually and electronically. The study concluded that the project has produced records appraisal system with appraisal procedures within the system, appraisal of records is based on the different values held within the records and basing on their very value. The project recommended that UWA should adopt and implement the proposed records appraisal system because this will help in better management of resource limitations by reducing the quantity of data and records maintained, Increases assurances that the collection's focus is maintained, increases likelihood of economical long-term viability of data and records by reducing the cost of maintaining large quantities of data and records , Increases reputation by limiting the quantity of data and records maintained and, thus the costs of verification and other routines to demonstrate trustworthiness.