A records management policy manual for the Ministry of Defense and Veterans Affairs
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The aim of this study on the records Management Policy Manual for the Ministry of Defense and Veteran Affairs was to review the research findings were based on the five objectives; the types of records generated and managed by MOD&VA, the records and archives management challenges at MOD&VA, the existing records management policies at MOD&VA, the requirements for a new records management policy manual at MOD&VA and develop a new records management policy manual for MOD&VA. Data was analyzed from questionnaires and interview guides as they were the major instruments of data collection. The study covered a sample of 20 respondents and these included; 1 Chief Records Officer, 3 Records Officers, 2 Human resource officers, 1 legal officer, 1 Risk management officer, 11 Records user’s and1 Information Technology officer. Conclusion Based on the study findings Ministry of Defense &Veteran Affairs did not have records management policy in place and hence there was need to develop a new records management policy manual to guide the management of the records throughout their records lifecycle from creation to disposition and archiving. Recommendations There should be disaster recovery plans whereby records are stored in an office; they are at risk of theft, fire, or flood, making it important that you are prepared for disaster. To mitigate these risks, information can be kept at storage facilities with fire-suppressant and climate-control systems as well as guarded perimeters. There should be record retention plans. Record retention programs are set timetables for how long to store records and when to shred them. By organizing how records are stored you are able to get the duel-benefit of saving valuable office space while also simplifying legal compliance.