Assessment of the management of records at the Office of The Director of Public Prosecutions (ODPP)
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This research was carried out to find out how records are managed at the Office of the Director of Public Prosecutions as a way of finding out steps that would be taken to come up with a proper records management system in the organisation. The objectives of the study were to identify different types of records kept at the Office of the Directorate of Public Prosecutions, to identify the importance of the records management Practices at the Office of the Director of Public Prosecutions, to examine the challenges faced in managing records at the Office of the Director of Public Prosecutions, and to propose solutions for effective records management at the Office of the Director of Public Prosecutions. Data collection methods used in the course of this research included observation, guided by an observation guide and interviews guided by an interview guide. The study revealed the categories of records kept by ODPP, various formats in which they are kept and retrieved, the classification system, the appraisal and disposal system, storage and maintenance system as well as the disaster management plan of the records. The researcher also identified some of the challenges faced in management of records for example limited financial resources, inadequate staff, and limited storage space. The respondents suggested possible solutions to the identified challenges such as purchase of more storage equipment and facilities. The study revealed that ODPP still has a lot to do to ensure proper records management through storage, retrieval and security systems from the research findings and made recommendations that would improve the existing records management systems.