An electronic accession register for Kitengesa Community Library (Masaka)

Abstract

This project aimed at designing and developing an electronic Accessions Register for Kitegesa Community Library. The main purpose was to ease accessioning of library materials at Kitengesa Community Library and the objectives were; to establish the current Accession System used by Kitengesa Community Library to accession their newly acquired materials, to find out the challenges encountered in the current system used in accessioning newly acquired library materials at Kitengesa Community Library, to establish the requirements needed to design an electronic Accessions Register for Kitengesa Community Library and to design an electronic Accession Register for Kitengesa Community Library, to eliminate challenges encountered in the manual system used. A sample size of 6 respondents was used consisting of 3 librarians, 2 board members and 1 IT technician using the case design study and adopting qualitative approach in discussing the findings. The population of Kitengesa Community Library consisted of a population of 9 people that is; three librarians, five board members and one IT technician. The data collection methods used included structured and unstructured interviews, observations, and document review. The findings were that Kitengesa Community Library was using a manual Accession Register of which many challenges were attached to it, for example security issues, difficulty in retrieval of information. The study concluded that use of an electronic Accessions Register will eliminate the challenges associated with the manual system and ease the accessioning of library materials, the study also concluded by advising them to carry out more research on the modern systems. The study recommended that Kitengesa Community Library should adopt the new designed system and further more encouraged the librarians to go for further training in computer operations to be able to effectively use the designed system and do more research on other library systems and increase on the library business.