| dc.description.abstract | A study was undertaken 10 assess records storage at Kampala capital city authority central registry and findings were presented on the objectives of; to identify the categories of records maintained at KCCA central registry, to examine the storage of records at KCCA central registry, to identify the challenges associated with storage of records at KCC A central registry and to suggest best practices for storage of records at KCCA central registry. The study adopted a case study design
and data was collected using interviews and observation.
The findings of the study revealed that central registry maintains two categories of records; that is personnel and subject files. The subject files are further divided into various records which - included vital, policy, legal, financial and administrative records. The researcher observed that the storage equipment used at KCCA central registry; shelves, acid free boxes, box files and the computer provide sufficient and appropriate safety of records, supports is provided to prevent files from slipping down. Shelves and cabinet drawers which hold records are labelled to indicate the file number ranges. Adequate space is left on shelves and cabinets to allow easy withdrawal and replacement of records. The study found out that KCCA central -registry faces some challenges in storing records for example duplication of records, inadequate storage equipment, limited funding, inadequate space and under staffing.
The study recommended that KCCA should II1crease registry funding, provide more- storage equipment, recruit more registry staff and close duplicated files to ensure proper storage records at KCCA central registry. In addition, records should be digitized because the researcher observed that KCCA central registry faces a problem of limited space. This causes congestion of files as well as the working space for staff. Due to limited space, some records are packed in boxes tightly which causes year and wear during retrieval. More so, such compacting of the record results into misfiling and miss shelving which leads to information delay as well as delay in retrieving information. | en_US |
