An automated accession register for Old Kampala Senior Secondary School

Abstract

The purpose of the study was to design an automated accession register for Old Kampala S.S.S Library. The objectives of the study were to; examine the current accessions system, identify the challenges in the current accessions system, determine the necessary requirements for designing an automated accession register, and design and develop an automated accession register for Old Kampala Senior Secondary School Library. The study employed a case study and used a qualitative research approach in data collection. The study used purposive sampling to select 12 respondents who participated in the study. Interview, and observation methods were used to collect data for the study. The study revealed that currently, Old Kampala S.S.S Library is using a manual accessions register with a lot of weaknesses such as; time consuming, slow retrieval of data, poor data storage, misplacement of the accessions registers, and lack of efficiency in the process of adding new resources difficult in report generation and statistics. The suggested user requirements for the automated accession register for OKASSS Library were; ability to search for the information resources available in the library, ability to secure the system users details, ability to preserve and protect the information resources details available in the library, among others. The study concluded that there is need to implement the automated accession register, to train the library staff on how to use the automated accession register, trained users of the system will help in the smoothing running of the system. For the system to run efficiently, stable power supply should be in place. The study recommended that OKASSS Library should implement the automated accession register to help the library staff in the process of adding new information resources, should ensure that a library accessions committee is formulated and purchase more hard drives/storage discs to support the librarians in the accessioning of the information resources.