A digital assets management system for Victoria University Library
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Date
2023-09-04Author
Phyllis, Alinda Sheba
Ampiire, Ashilla
Okwir, Joram
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Show full item recordAbstract
The study aimed at developing a Digital Assets Management system for Victoria University
library. The study based on four objectives which were to: Examine the current system of
managing digital assets at Victoria University library, Identify the strengths and challenges of
the current digital assets management system at Victoria University library, Establish the
requirements necessary to develop a Digital Assets Management system and to Design and
develop a Digital Assets Management system for the Victoria University library.
The study used a case study and a qualitative research methodology to get information from
the respondents. Interviews, observations and document review methods were used to collect
the data from the respondents. The researchers purposively selected 5 administrators and 4
library staff and conveniently selected 6 students to participate in the study. The actual
respondents were 2 administrative staff, 2 library staff and 3 students.
There is no defined system of managing digital assets at Victoria University as the different
university departments manage, share and store them differently. The challenges of this
system were; duplicate files, time consuming, lack of preservation, lack of proper access
controls and insights into digital assets usage and lack of offline access. The functional
requirements that were necessary to develop the system were; search functionality, analytics,
user log in, upload, view and download of digital assets. The non-functional requirements
were performance, usability, system security, naming conventions and maintenance.
The study recommended that a Digital Assets Management system should be developed to
collect digital assets from the different departments in order to ease their access, retrieval and
storage. The study recommended that the Victoria University management should organize
trainings for stakeholders on how to manage digital assets, should support digitization of
assets by procuring digitizing equipment and to establish guidelines and policies on how to
manage digital assets at Victoria University.