| dc.description.abstract | ABSTRACT
Records security and storage seeks to effectively protect and preserve the lifecycle of records that are routinely generated as a result of the organization activities and transactions. And since records are a vital asset, Kampala Area Federation, there is justification to ensure proper records’ security and storage. Records support decision-making, organize documents, provide evidence of policies, decisions, transactions and activities, and support the Organization in cases of litigation. There have been many scenarios where records were missing, misplaced, lost, improperly destroyed, disclosed, alternated, or withheld in the
Organization which raised questions regarding records’ security and storage in Kampala Area
Federation of Communities (KAFOC). This study thus, assessed records’ security and storage in Kampala Area Federation of Communities.
Furthermore, this study reviewed literature on the categories of records, records security and storage threats and then records security practices and procedures. It further outlined the benefits and challenges of records storage and security. The study purposely sampled five staff comprising of Assistant Records Officer and three other staff affiliated to the Records Section of Kampala Area Federation of communities. Radiating from the qualitative approach to the study; interview and observation were used as data collection techniques. In a similar way, qualitative data analysis technique was used to analyze the data obtained from the data collection process.
Thus the major findings of the study revealed that there were various categories of records including electronic records and paper records; categorized further by subject and by stages in which they were. The study further indicated that there were insufficient resources in terms of skilled records staff, records storage equipment, records security equipment; and there was neither a disaster management plan nor a proper records security and storage policy within the records management policy.
Thus, it was recommended that management of KAFOC should add more resources towards records’ security and storage in terms of records management skills, quality records’ storage and security equipment, among others. The study also suggested a draft records storage and security policy for KAFOC as part of a more comprehensive records management policy. The study hence concluded that directing more tangible and intangible resources towards improving records security and storage as part of the greater records management function was a way to close the gap in records storage and security in KAFOC | en_US |
