Management of closed files and records storage in National Water and Sewerage Cooperation Archive
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This research was about a study which was carried out to investigate the management of closed files and records storage in National Water and Sewerage Cooperation Archives. The main aim of this study was to examine the records storage system in NWSC, identify challenges encountered in closing files in NWSC. Both theoretical and empirical evidence was used to investigated the management of closed files and records storage in NWSC. Secondary and primary data was used andthe results were analyzed using statistical packages like SPSS and other software like Microsoft excel. Primary data was obtained from National Water and Sewerage Corporation (NWSC), other material like dissertations, journals, Magazines and internet were also used. The researcher found out that records officers were required to close files at regular intervals and they have to retain the closed files for periods laid down in disposition schedules. It was also found that records office staff should ensure that files are closed as soon as they become either three centimeters thick or five years old, whichever is the sooner, Records supervisor. The method of closing a file was to write the word 'CLOSED' diagonally in bold letters across the front cover, together with the date the file was closed. Kyoto Ibrahim, records analyst stressed that NWSC offices have limited storage space hence storage in an inactive records center may be the solution. The study provided recommendations for records officers to store all clients' files in a secure location. Filling cabinets should be in a relatively safe area, away from space heaters, smoking area, or electrical appliances, Records officers should identify and red-flag the most important, critical closed documents that will need to be first priority for recovery in the event of a disaster.