Analysis of records retention and storage procedures of Wakiso District Local Government
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This research study was done to analyze records retention and storage procedures, a significant aspect of records management. The study was carried out at Records and Archives Department of Wakiso District Local Government in Wakiso district. Procedures of records retention and storage are a very vital element of records management which ensured longevity of records, validity and consistency. District Headquarters are among the highest records consumers as they relate the past to the present in order to predict the future. Wakiso District is solely responsible for implementation and supervision of both local and central government administrative, judicial, social, political, economic and traditional activities and also recruits personnel to perform every activity for betterment of the district education, security, trade and relation with other districts, regions and central government. This generates a lot of records which as revealed by the research study findings, is predominantly paper-based records mostly from generated from administrative, education, human resource and financial departments of the district. The study focused on finding the types of records created and stored at the Records and Archives Department of Wakiso district, the current retention and storage procedures, challenges facing procedural records retention and storage at records and archives department and the solutions to remedy the challenges. To achieve the above objectives, qualitative and quantitative approaches were used to gather and analyze the data. Purposive sampling method was used to help collect the collected information from qualified records users and the data collection tools used included interview guide, observation guide and questioner guide. The findings from the study helped the researcher to make recommendations and suggestions to help improve records retention and storage procedures.