Show simple item record

dc.contributor.authorNakkonde, Matilda
dc.date.accessioned2019-06-12T09:23:07Z
dc.date.available2019-06-12T09:23:07Z
dc.date.issued2018-08
dc.identifier.urihttp://hdl.handle.net/20.500.12281/6063
dc.descriptionA Dissertation Submitted to the College of Computing and Information Science, East African School of Library and Information Science of in Partial Fulfillment for the Award of Degree of Records and Archives Management of Makerere Universityen_US
dc.description.abstractThe purpose of the study was to assess the access and retrieval of records at Kyambogo University students registry and the specific objectives of the study were; 1) to find out the types of records kept at Kyambogo University students registry, 2) to examine the access of records at Kyambogo university students ‘registry 3) to analyze the retrieval of records at Kyambogo university students registry 4) to find out the challenges faced in the access and retrieval of records at Kyambogo University students registry, and 5) to suggest strategies for improvement in the access and retrieval of record at Kyambogo University students’ registry. Study found out that Students’ academic records, Students enrolment records, certificate replacements, Withdrawal letters, Withdrawal resumption letters, disciplinary letters and Introductory/ recommendation letters to be among the records kept at Kyambogo university registry. Access records at the registry has to be done by visiting websites, walking into registries, academic registrars’ system, filling forms and sending email requests. Retrieval process involves indexing, registers and borrowing. Challenges in retrieval and access included failure to get transcripts on time, Pests and insect attack, misfiling of their biodata forms, failure to see results and limited trained personnel and finally the strategies to improve records access and retrieval included; Established procedure for opening and closing of the registry securing electronic records with passwords and end to end encryption, windows and doors should be wired the security alarm system, preservation of non-print materials like the audiovisuals, strict rules and regulations for the access of the registry, use of a perfect data management system and adopting electronic system of record access and retrieval. The study concluded that the access and retrieval of records at Kyambogo university needs improvement and therefore the study recommended that; Kyambogo University should carry out scheduled trainings for records management staff to enhance good knowledge in records access and retrieval, storage cabinets and increased space should be enhanced at Kyambogo university student’s registry to easily store and handle huge documents generated at Kyambogo and increased finance by government to records management department and proper guidelines implementation on the access of registry recordsen_US
dc.language.isoenen_US
dc.publisherMakerere Universityen_US
dc.subjectRetrival of recordsen_US
dc.subjectAccess of recordsen_US
dc.subjectFiling formsen_US
dc.subjectSecurity systemen_US
dc.titleAssessment of the access and retrieval of records at Kyambogo university students’ registryen_US
dc.typeThesisen_US


Files in this item

Thumbnail

This item appears in the following Collection(s)

Show simple item record