Assessment of paper records storage and retrieval practices at Jinja Municipal registry
MetadataShow full item record
This document is a dissertation under the topic “Assessment of paper record storage and retrieval practices” at Jinja Municipal Council registry. The major purpose of the study was to assess the paper record storage and retrieval practices at Jinja municipal council registry. The four (4) research objectives of the study included identifying and documenting the existing paper records maintained at Jinja Municipal council registry, assessing the paper records storage and retrieval arrangements, finding out the challenges faced by storage and retrieval of paper records and also suggesting the possible solutions to the problems faced in the storage and retrieval of paper records at Jinja municipal council registry. A sample size of six respondents was selected using purposive sampling technique involving, two Records officer, three Assistant record officers and one record clerk basically because they were fully involved in the paper records storage and retrieval. The study adopted a qualitative approach, interview and observation methods were applied for data collection. These methods were simultaneously used for quality of data collected. Data was analyzed and presented qualitatively. Reliability was used to improve on the quality of data presented. Findings of the study revealed that Jinja municipal council uses record storage equipment such as drawers, boxes, open shelves, computers, and metallic lockable cabinets. The findings of the study also revealed out that inadequate staff, Misplacement of files, inadequate funding, and lack of enough storage space are some of the challenges facing paper record storage and retrieval practices at Jinja municipal council. Some of the recommendations suggested by the researcher and respondents to improve the paper record storage and retrieval situation at Jinja municipal council included training of staffs, making backup copies to avoid loss of information. The study therefore was concluded by calling for a well laid and implemented records management system.
Showing items related by title, author, creator and subject.
Analysis of paper-based records management at Records and Archives Department of Kakira Sugar Works Limited Nandera Edith Norah (Makerere University, 2018-08-19)This study was to analysis of paper-based records management in the records and archives department of Kakira sugar limited. In this study, five (5) research objectives were used which included, to find out the types of ...
Assessment of the records management practices for paper- based records at the national forestry authority Jumba, Micheal (Makerere university, 2019-08)The study was about assessment of the records management practices for paper based records and the objectives of the study which were to identify the different types of paper records generated and managed, to analyze the ...
Mirembe, Joyce (2018-08-15)The study was focused on the management of paper based records storage at the Ministry of Public Service in the Records and Information Management department. The objectives of the study were; to find ...