Evaluation of records management practices at cornerstone development Africa
Abstract
The research focused on the evaluation of the records management practices at Cornerstone
Development Africa and it included the backgroung of the study, problem statement, objectives
and research questions to the study, purpose of the study and definition of operational terms.
The objectives of this study were; to find out the different types of records created and kept at
Cornerstone Development Africa, to assess the Records Management Practices at Cornerstone
Development Africa, to identify the challenges associated with the management of records at
Cornerstone Development Africa and to suggest suitable recommendations to effectively and
efficiently manage the records and information at Cornerstone Development Africa.
The study reviewed literature on the concepts of records management practices that is the types
of records, the records management practices in organizations, challenges of the records
management practices and possible solutions to the challenges in ensuring good records
management practices in private organizations.
Under research methodology, the study covered the research design where the researcher used
descriptive research design since it availed a framework for the interpretation of variables of the
study. The study population comprised of 30 study population, only 10 was used as the sample
size based on the technique of simple random sampling which was used to select the respondents
in the organization of the study due to the proximity of the researcher„s views of time and funds
constraints.
The study focused on primary data source and data collections tools such as interview guides
were used. The results indicated that; the organization have never appraises or disposes of its
records ever since its establishment and majority of its historical records are stored electronically
and the hard copies are burnt and destroyed completely. It was recommended that the
organization adopts a records management policy, train its staff on simple records management
standards, adopts a records preservation plan, revive the records department.
The research concluded that Cornerstone Development Africa records departments have worked
truly on records management problems though the safety and security of records is a challenge to
personnel responsible for records since majority are basically converted into electronic nature.