Makerere University space allocation system

Abstract

The Makerere University Space Allocation System project aims to develop an efficient and automated system for managing the allocation of spaces within the university campus. The current manual allocation process is time-consuming, prone to errors, and lacks transparency. The objectives of this project are to streamline the space allocation process, improve resource utilisation, and enhance the overall campus experience for students, staff, and administrators. To achieve these goals, a comprehensive system has been developed using web-based technologies and database management systems. The system allows users to request and allocate spaces for various activities, such as conferences, meetings, and events. It incorporates user-friendly interfaces for both administrators and clients, facilitating the submission, review, and approval of space requests. The project employs a simple and user-friendly architecture, enabling future references and integrations with existing university systems. Additionally, it incorporates advanced scheduling algorithms to optimise space allocation based on predefined criteria such as capacity, availability, and priority. This ensures optimal space utilisation while considering factors like room sizes, room capacities, and special requirements. The Makerere University Space Allocation System project holds substantial importance for the university community. By automating and optimising space allocation, it addresses critical challenges related to resource management, enhances operational efficiency, and provides a foundation for data-driven decision-making. The system's potential impact extends beyond the university, as it can serve as a model for other educational institutions facing similar space allocation complexities.