Assesement of records management practices at the Ministry of Education and Sports Kampala, Uganda.

Abstract

The main purpose of this study sought to assess the extent to which records management practices were aiding the effectiveness and efficiency of the Ministry of education and sport s records department or section specifically registry section. The aims and objectives were to establish strategies used to manage records in the Ministry of education and sports records department or section specifically registry section and to explore methods used to preserve and conserve the department’s vital records just to mention a few. It was the assumption of the study that there is a near total collapse of records management systems at the Ministry of education and sports records department and that study was significant because the findings were going to be used by records student who is currently undertaking his records management studies. The researcher used a descriptive research design so as to conduct this research where a single department of the records section was chosen for this study. To gather information the following research tools were used: an observation guide, an interview guide and a questionnaire guide The population of the research comprised of all records Department of the ministry of education and sports staff members of which a sample of ten (10) people were elected through a stratified random sampling procedure. The results indicated that; the department has always appraised and disposed its records ever since its establishment, records had already filled up the strong room which is still accessible and some of the records are staffed in boxes and some piled on the floors. It was recommended that the department adopts a records management policy, train its staff on simple records management standards, adopts a records preservation plan, revive the records office and to appraise and dispose records systematically.