College of Computing and Information Sciences (CoCIS)

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    Appraisal of information activities of the Family Planning Association of Uganda
    (Makerere University, 1994) Kakai, Miriam
    This research paper centres on the ways in which the Family Planning Association of Uganda disseminates its information about Family Planning throughout Uganda. It looks into the ways in which FPAU plans, implements and evaluates its information activities. "The source of each item of information is ultimately another person" and in this case its an organised body - FPAU. It acts as an information system though not fully installed. It facilitates the transfer of information from one person to another, which is essential for human development. The basis of the study, therefore, is to consolidate the concept of information work for efficient and effective information dissemination by highlighting the information activities of FPAU, identifying what can be added into the information network to ease dissemination, identifying the core causes of neglecting family planning in order to focus on them when conveying the message to the masses and highlighting on the communication skills used in other countries that have led to their success. The association plans for the future promise brighter results for the generation to come. This is highlighted in the findings of the research.
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    Disease and treatment monitoring of malaria (DTMM): Case study - Ministry of Health
    (Makerere University, 2015-04) Mukiibi, Herbert ; Muwanguzi, Henry
    The main objective of this study was to assess the effectiveness of integrating the use of cell-phones into a routine malaria prevention and control programme, to improve the management of malaria among an under-served population in Uganda. The disease and treatment monitoring of malaria (DTMM) system, consisted of malaria patient investigations and following up for treatment compliance and patients’ symptoms. The methods used for data collection from the respondents were the Interviews and observations which helped to develop web-based and mobile technologies as a proof of concept, to replace the paper-based activities that malaria staff used in treating and caring for malaria patients in the villages. The system generated text and graph messages for a summary of malaria cases, basic statistics, and automatically fed to predetermined malaria personnel for situation analysis. The system provides a much better report of results about malaria patients. Compared to paper-based data, the mobile-phone-based malaria follow-up rates by malaria staff improved significantly. The module was successfully integrated and functioned as part of the malaria prevention and control programme. Despite the bias inherent in sensitizing malaria workers to perform active malaria follow-up using the mobile device, the study proved for its feasibility and the extent to which community healthcare personnel in the low resource settings could potentially utilize it efficiently to perform routine duties, even in remote areas.
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    Assessing ICTS used in human resource department for records management at Uganda Communications Commission
    (Makerere University, 2015-07) Nambuya, Sharifah
    ABSTRACT The aim of the study was to assess ICTs used in the Human Resource department for records management at UCC. The objectives of the study were to identify the common categories of records kept in the human resource department at UCC, to find out the common ICTs used for records management I the human resource department at UCC, to identify the benefits of using ICTs for records management in the human resource department at UCC, to identify challenges involved in the use of ICTs for records management in the human resource department at UCC and to devise strategies for the challenges involved in the use of ICTs for records management in the human resource department at UCC. Qualitative research design was applied in conducting the study. This involved the use of various data collection methods such as Interview, observation and literature survey. The findings of the study revealed that the human resource department at UCC highly adopted the use of ICT in the day to day operations of the organization particularly in records management. Mainly the human resource department at UCC handles personnel records and the common categories of records kept include payroll records, personal bio data records, employee medical records, salary or wage records, post training records, performance appraisal records and job requirement and specification records. The study revealed that UCC majorly uses ICT to create and maintain the records using the common categories of ICTs for example computers, data based, internet, telephones, websites, scanners, photo copiers, VPN. The study findings identified the benefits of using ICTs for records management in the human resource department at UCC and these involved easy retrieval of records, enable sharing of records regardless of geographical location for example via internet and reduction of records storage costs. However, the study revealed that the use of ICTs for records management is also involved with challenges and the major problem is technological obsolescence of the JCT devices and the study further revealed the devised strategies to deal with the challenges involved in the use of ICTs for records management and they included recruitment of IT personnel to help in choosing software and hardware that is compatible with the available system to guard against technological obsolescence.
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    Car antitheft
    (Makerere University, 2015-07) Hiisa, Nasifu
    It was noted that there is rampant theft of vehicles in the country and car owner have found it difficult to locate there stolen cars. In this project, we come up with a car anti-theft system to resolve this problem. The operation and use of this application is described in the following sections of this document. Section one of this documents describes the background and scope of the project including an overview of the car anti-theft system. Section two of this document contains system specifications, version of requirements and version control, system inputs, output, functionalities, limitations and safety, default settings, special requirements plus errors and alarms. Section three of this document contains the system design output including implementation tools, utilities for validation and testing process, inactive codes left behind if any and documentations produced to help the developers and system users Section four of our report contains inspection and testing issues including inspection plans and performance, the test plans and performances done, the objective for this respective tests, the relevancies of these tests carried out, the scope of the tests, levels and types of tests, the sequences of tests, configuration tests done on the application, calculation tests, regression tests, traceability tests, precaution, anomaly conditions in the system and the precautionary tests taken. Section five gives the system installation and acceptance tests including the inputs used, supplementary files used, installed components and installation qualification. Section six gives details on system performance, servicing, maintenance and phase out. Section seven finally contains final conclusion from the development team and there recommendation to both the system users and the university and finally appendix section which contains the user guide for the application
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    A web based drug distribution information management system
    (Makerere University, 2015-07-10) Kyompaire, Joynus ; Matovu, Henry ; Kyeyune, Musa Emamanuel
    Management at Abacus Pharma (Africa) Limited takes a lot of time to confirm with its specific branches in Uganda about whether the expected drugs correspond to the actual delivered drugs. In case the expected drugs mismatch the actual received drugs up on delivery due to theft of drugs while under distribution, management may not realize it fast in order to follow up the causes of the drug loss. This was solved by the web based drug distribution information management system that can easily provide timely feedback to the head office on the human drugs distributed to the registered branches like Nakawa, William street (I and II), Wilson road (I and II), namirembe road, Johnstone street, Jinja, Arua, Gulu, Mbale, Mbarara and Lira branches. The researchers achieved the objectives of the project by carrying out a study using data collection tools like questionnaires and interview guides. The project was designed using data flow diagrams and entity relationship diagrams. It was developed with HTML, PHP, CSS, JavaScript and MySQL. The project provides an assurance that the sender can be provided with the proof of human drug delivery and the recipient is provided with a proof of the sender’s identity so that none can deny the involvement in the human drugs distribution. The researchers recommend that the project can be improved in future to using mobile technology in information dissemination.
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    Management of closed files and records storage in National Water and Sewerage Cooperation Archive
    (Makerere University, 2015-09) Osiime, Annah
    This research was about a study which was carried out to investigate the management of closed files and records storage in National Water and Sewerage Cooperation Archives. The main aim of this study was to examine the records storage system in NWSC, identify challenges encountered in closing files in NWSC. Both theoretical and empirical evidence was used to investigated the management of closed files and records storage in NWSC. Secondary and primary data was used andthe results were analyzed using statistical packages like SPSS and other software like Microsoft excel. Primary data was obtained from National Water and Sewerage Corporation (NWSC), other material like dissertations, journals, Magazines and internet were also used. The researcher found out that records officers were required to close files at regular intervals and they have to retain the closed files for periods laid down in disposition schedules. It was also found that records office staff should ensure that files are closed as soon as they become either three centimeters thick or five years old, whichever is the sooner, Records supervisor. The method of closing a file was to write the word 'CLOSED' diagonally in bold letters across the front cover, together with the date the file was closed. Kyoto Ibrahim, records analyst stressed that NWSC offices have limited storage space hence storage in an inactive records center may be the solution. The study provided recommendations for records officers to store all clients' files in a secure location. Filling cabinets should be in a relatively safe area, away from space heaters, smoking area, or electrical appliances, Records officers should identify and red-flag the most important, critical closed documents that will need to be first priority for recovery in the event of a disaster.
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    Information systems in the management of records at National Water and Sewerage Corporation (N.W.S.C)
    (Makerere University, 2015-09) Mujesi, Martin
    This is report presents a study about “Information systems in the management of electronic records”. A case study at National Water and Sewerage Corporation Kampala. The purpose of the research was to study information systems in the management of electronic records at National Water and Sewerage Corporation by examining the current system and suggesting areas for improvement and providing solutions to the problems. The report also shows review of related literature on information systems and electronic records. The objectives of the study were to assess the current information system, to find out various types electronically generated records, to find out storage methods, identify challenges facing the current system and propose solutions to the challenges. Questionnaires, interviews and observation methods were used in the study. The major recommendations made by the researcher were to establish a records department, increase storage devices and equipment, train staff on system maintenance, install anti viruses and authorization of access. The major conclusions were that there is need for regular system updates and need to establish a specific records management department, there is also need to train and recruit new staff in order to make system maintenance effective.
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    An assessment of records disposal procedures a case study of Uganda Electricity Transmission Company (UETCL)
    ( 2015-09-30) Nantongo, Sandrah
    Disposal of records takes place with the assurance that the records are no longer required and that no outstanding investigation is current or pending which would involve relying on the records as evidence. Understanding what information to keep and disposing of information is that is no longer needed is an important part of effective information management. In fact disposal is something that you are required to do under legislation such as the Public Records Act. The aim was to assess the records disposal procedures at (UETCL) with intent of identifying challenges and recommending strategies for improvement. Objectives that guided the researcher’s study included; analyzing the records disposal procedures, identifying the types of records generated by (UETCL) investigating the challenges associated with records disposal and propose appropriate solutions to the problems involved. In order to achieve the above objectives, qualitative method of data collection was used. Purposive kind of interview was used where the researcher interviewed 8 respondents. Key words: Records, disposal procedures and UETCL.
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    Designing a digital library collection for Uganda Bureau of Statistics Library
    (Makerere University, 2015-10) Aryandinda, Tabitha
    This Project report presents a design of a digitized library collection, to meet the needs of the users in an effective and efficient library. The study used qualitative research design, while data collection methods included; questionnaires, interviews, and observation to obtain data. The major findings showed that most of the digital collections of the organization were purchased. In a nut shell there was a big need to offer digital services to users since the findings showed that reference service was the biggest service offered for easy accessibility, of quality resources, ease of information among others. Strategies to overcome the challenges in digitizing the library collections were obtained which included. Increase of connectivity band width, comps and definitely recruiting and training staff.
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    A windows 8 phone application for nomadic patients to help them have custody of their medical history: A case study at Mirembe Medical Center and Malcom Clinic
    (Makerere University, 2016) Mudde, Martin ; Kalaala, Stella ; Lunkuse, Joseline ; Kibirige, Abraham
    Handling patients’ medical information in hospitals and health centers today requires frequent supervision and competent administration when handling patients’ physical examinations and medication. Issuing medical reports from doctors with patients’ medical information and billing patients serve as key factors for the flow of business transactions at Mirembe medical Center, Najjanankumbi and Malcom clinic, Kisasi. Unfortunately the current patient medical information management system makes diagnosis of nomadic patients difficult for the patients have none of their medical information with them. The patients’ medical information is kept at the clinics and the patients have no quick access to them especially if they change clinics or hospitals. This research project is aimed at easing diagnosing nomadic patients by doctors or health personnel’s. In order to achieve this goal, investigations, observations and case studies were carried out and data was collected and analyzed about the current situation. Access to medical records has been eased since the patients or their next of kin can write the medical information using the app or take a photo of the medical information so that it can be reviewed by any other doctor hence easing diagnosis of nomadic patients. The methods used to develop the application include iterative waterfall model approach, prototyping, data flow diagrams, logical and entity relationship diagram were used to come up with the design of the application. We used the following languages; C sharp, created a MySQL database and php with json for connecting to the database, posting to and retrieving information from the database.
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    KARIBU tuition access control system
    (Makerere University, 2016-05) Asiimwe, Julius ; Eretu, Patrick ; Nawe, Innocent ; Kizza, Ronald
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    Density intelligent traffic control system (DITS)
    (Makerere University, 2016-06) Kintu, David ; Mugerwa, Michael ; Shemere, Carolyne ; Munyagwa, Cyrus Isaac
    The objective of this report is to give a comprehensive summary of the DITS system that has been developed to automatically control movement of vehicles into a junction according to given road behaviors such that routes with highest traffic thus creating a basic time interval for cars to cross a junction.
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    BODA-BODA booking and ride safety mobile application
    (Makerere University, 2016-06) Bwiire, Patrick ; Yanican, Victor ; Namanyira, Alex
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    ANDESICA
    (Makerere University, 2016-07) Mwesigwa, Catherine
    This Hardware Design Document attempts to translate the system requirements for the Automated Street light System into its actual proposed functional state. It shows how the Hardware system will be structured to satisfy its requirements. It translates the system requirements into a description of the Hardware organization, Hardware components, and software necessary for the implementation phase. In essence, the System Design Document (SSD) becomes a detailed blueprint for the implementation activity
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    Examining closed records management in Ministry of Internal Affairs
    (Makerere University, 2016-09-06) Dumba, Nasser
    This study titled ' examining closed records management in ministry of internal affairs` was carried out from Ministry of Internal Affairs. The research was aimed at examining the challenges to closed records management the Ministry. The study answered four research questions; what is the current status of closed records management at the Ministry of Internal Affairs? What are the challenges of closed records management at the Ministry of Internal Affairs? What suggestions do you make for the best practices in managing of closed records at the Ministry of Internal affairs? Across sectional research design was used to obtain information from 20 selected respondents who included records officers as well as users of records in Ministry. The study employed both qualitative and quantitative research methodologies during data collection, analysis and presentation. The study found out the closed records in Ministry of Internal Affairs are mainly stored in paper format, while very little appears in digital/electronic format. This implied that much of the records are kept in paper format, highlighting the underlying challenge of adequate automation of Ministry users` records and information. The main types of records kept in the Ministry of Internal Affairs are mainly Ministry users` records, like rulings and judgments by Ministry, Ministry applications by lawyers, petitioners, among others. The study concluded that main factors affecting the provision of records storage and retrieval system in Ministry of Internal Affairs include staff motivation which topped the list; staff generally receive low salaries and allowances which can no motivate them to perform better in records storage, retrieval and access; specialized staff training is yet another factor, some records staff lack professional skills in computer use, more especially the specialized programmes of records management on compute such as, Access, and Excel among others. This computer based programmes of records management are efficient but require specialized training to records staff. The study recommended that records management staff in be trained further in the area of modern computer usage. The staff should be trained the specialized programmes of records management such as Visual Basics, Quick Book, and Access. Such training could also be extended to both old new staff trough induction training for the better management of closed and information management
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    Assessing the management of personnel records at Nsamizi Training Institute of Social Development
    (Makerere University, 2016-10) Nansasi, Ruth
    The study was about assessing the management of personnel records at NTISD. The aim of the study was to identify and recommend best practice measures for improvement in social service delivery and human resource management.The objectives were to assess the management of personal records at NTISD, find out the challenges faced in managing personnel records and identify and recommend best practice measures for improvement on the management of personnel records at NTISD. The research design was the population, sample size, sampling techniques, data collection methods and tools. The findings were that there are mainly two types of personnel records generated at NTISD. Conclusion management of personnel records is conducted poorly and given little attention and care which has seen the information resources decaying. Recommendation training should be provided to staff to aid the records staff in the management and storage of personnel records.
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    Guidelines for preservation and conservation of library collections for All Saints University Lango
    (Makerere University, 2017) Akello, Rita
    ABSTRACT This study was designed to look at the preservation and conservation of Library Resources in All Saints University Library. The objectives were: To find out the techniques and practices of preservation and conservation of library collections being used at ASUL library, to find out the problems faced in preservation and conservation of library collections in ASUL library and to suggest solutions to the problems of preservation and conservation of library collections in ASUL library. A descriptive survey research design was used for the study, and ten (10) librarians were sampled. Questionnaire and Oral interview were used for data collection. 10 copies of questionnaire was distributed and collected, representing the 100% in analyzing the data obtained, frequency counts and simple percentages were used as statistical methods. The results obtained from the findings, revealed that various types of preservation and observation practices exist in Lira University Library; that despite the preservation and conservation techniques and practices available in this library; that library resources are deplorable in this library; that the academic Librarians agreed with factors necessitating the library in adopting preservation and conservation; that the academic librarians are merely satisfied with the extent under which preservation and conservation are applied to materials in this library; that there are some problems associated with preservation and conservation of library resources in this library; that many solutions were suggested by the academic librarians to reduce the problems faced in the preservation and conservation processes in the library under study. Based on the finding, it was recommended that the library should put into practice all the available preservation and conservation polices in the library; that regular power supply should be improved upon; sanctions among the librarians should be encouraged; training personnel of the library should be organized for the academic librarians; adequate funding and infrastructure should be given to the library users; proper cleaning and dusting as well as proper shelving of books should be given to library materials; eating in the library should be discouraged and regular fumigation of the library should be put into practice.
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    SMS based ticket booking management system for cinemas
    (Makerere University, 2017) Mudoola, Rogers ; Migadde, Huzairu
    The main objective of this project was to develop an SMS based ticket booking management system and specifically to design a model for the SMS based ticket booking management system for cinemas. During the study period questionnaires, observations and interviews were very instrumental in helping us gather information from the various participants. In order to solve the problems and achieve our objectives, the creation and use of SMS functionality on the created system was necessary. A data flow diagram and ERD helped us to design a model for the system. This system improves operations by making it quite easy to perform and it's also fast since one uses a computer or mobile phone compared to the manual system that slows work since everything is done manually. We therefore recommend that cinemas like Cineplex garden city should use SMS based ticket booking system where codes for movies are sent to customers, this reduces the time taken to book or get tickets.